Privacy Policy

By using our website, you agree to the collection, processing and use of data as described below. Our website can generally be visited without registration. Data such as pages accessed or the name of the file accessed, date and time are stored on the server for statistical purposes without this data being directly related to your person. Personal data, in particular name, address or e-mail address, are collected on a voluntary basis as far as possible. No data will be passed on to third parties without your consent.

The protection of your privacy is important to us. We therefore urge you to read the following summary of how our website www.gefahrstoff.com works carefully.

The privacy policy listed here complies with the guidelines of the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG). It is intended to provide information about the nature, purpose and use of personal data by the website operator epos Software & Service AG.

Although our site is equipped with various security measures, no complete protection of your data can be guaranteed, as security gaps on the internet cannot be excluded. Should you have any concerns regarding the collection of your data, you will find the corresponding contact details of our contact persons at the end of the text.

Personal data

The function and communication of our service depends on the data of our users. In this context, personal data is particularly sensitive – this refers to all information that can be clearly traced back to a specific, natural person. According to the GDPR, we are obliged to list the entire scope of all such data.

By using our site, the following personal data is collected according to GDPR:

First name and surname
Company
E-mail address
Telephone number
IP address (if possible, this will be transmitted or stored anonymously).

This data is collected when you use the following functions:

Contact form
We assure you that this data is used exclusively for the functioning, statistical evaluation and improvement of our service. According to applicable regulations, this data is only collected for the time you use our service. The legally applicable deletion regulations are complied with.

Data transfer to third parties
As a matter of principle, we do not pass on your data to third parties. We also take appropriate measures and carry out regular checks to ensure that the data we collect cannot be viewed or accessed by third parties from outside.

For the purpose of sending e-mails, we transmit your data to the following third parties:

CleverReach GmbH & Co. KG, Mühlenstr. 43, 26180 Rastede, Germany.

We assure you that the data passed on in this way complies with the legal requirements and that data is only sent to these third parties.

The e-mail addresses of our e-mail recipients, as well as their other data described in this notice, are stored on CleverReach’s servers. CleverReach uses this information to send and evaluate the newsletter on our behalf. Furthermore, according to its own information, CleverReach may use this data to optimise or improve its own services, e.g. for the technical optimisation of the dispatch and presentation of the newsletters or for economic purposes in order to determine from which countries the recipients come. However, CleverReach does not use the data of our recipients to write to them itself or to pass it on to third parties.

Furthermore, we have concluded a contract with CleverReach for the processing of personal data. This is a contract in which CleverReach undertakes to protect the data of our users, to process it on our behalf in accordance with its privacy policy and, in particular, not to pass it on to third parties. You can view CleverReach’s privacy policy here.

Statistical collection and analyses
The e-mails contain a so-called “web beacon”, i.e. a pixel-sized file that is retrieved from the CleverReach server when the newsletter is opened. Within the scope of this retrieval, technical information, such as information on the browser and your system, as well as your IP address and the time of the retrieval are initially collected. This information is used for the technical improvement of the services based on the technical data or the target groups and their reading behaviour based on their retrieval locations (which can be determined with the help of the IP address) or the access times.

The statistical surveys also include determining whether the e-mails are opened, when they are opened and which links are clicked. For technical reasons, this information can be assigned to the individual recipients. However, it is neither our intention nor that of CleverReach to observe individual users. The analyses serve us much more to recognise the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users.

Online call and data management
There are instances where we direct recipients to CleverReach’s websites. For example, our e-mails contain a link with which recipients can call up the newsletters online. Furthermore, recipients can subsequently correct their data, such as their email address. Likewise, CleverReach’s privacy policy is only available on their site.

In this context, we pointed out that cookies are used on the websites of CleverReach and that personal data is thus processed by CleverReach, its partners and service providers used (e.g. Google Analytics). We have no influence on this data collection. For further information, please refer to the CleverReach privacy policy. We would also like to point out that you have the option to object to the collection of data for advertising purposes on the websites http://www.aboutads.info/choices/ and http://www.youronlinechoices.com/ (for the European region).

Privacy policy for cookies
Our website uses cookies. A cookie is a text file that is created when a website is visited and is temporarily stored on the website user’s system. If the server of our website is called up again by the user of the website, the browser of the user of the website sends the previously received cookie back to the server. The server can evaluate the information obtained through this process. Cookies can be used, for example, to control advertising or to make it easier to navigate a website. Cookies are also necessary to enable the functionality of our website operation (Art. 6 para. 1 lit f GDPR is mentioned as the legal basis, the protection of the legitimate interests of the operator of this website – we only use cookies in agreement with Art. 5 para. 1 lit a GDPR, i.e. in accordance with the principles of “lawfulness, processing in good faith, transparency”).
If you wish to prevent the use of cookies, you can do so by making local settings in your internet browser (e.g. Internet Explorer, Mozilla Firefox, Opera or Safari).

Privacy policy for Google Analytics
This website uses Google Analytics, a web analytics service provided by Google, Inc (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. In the event that IP anonymisation is activated on this website, however, your IP address will be truncated beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. In addition, you can prevent the collection of the data generated by the cookie and related to your use of the website (incl. your IP address) by Google as well as the processing of this data by Google by downloading and installing the browser plugin available under the following link (https://tools.google.com/dlpage/gaoptout?hl=de).

You can prevent the collection by Google Analytics by clicking on the following link. An opt-out cookie will be set, which will prevent the future collection of your data when visiting this website:

Deactivate Google Analytics

For more information on terms of use and data protection, please visit:

https://www.google.com/analytics/terms/de.html or at https://www.google.de/intl/de/policies/. We would like to point out that the code “anonymizeIp” has been added to Google Analytics on this website to ensure anonymised collection of IP addresses (so-called IP masking).

We also use Google Analytics to analyse data from AdWords and the Double-Click-Cookie for statistical purposes. If you do not wish this to happen, you can deactivate it via the Ads Preferences Manager (https://www.google.com/settings/ads/onweb/?hl=de).

Google Analytics sets its own cookies, which usually transfer collected data to a server in the USA and store it there.

Data generated by Google Analytics includes:

Type of browser plus its version
The operating system you are using
How long you stay on our site

The previously visited websiteIP address (if possible, this is transmitted or stored anonymously).

Privacy policy for Google Adwords Remarketing
This website uses Google Remarketing Tags. These are services provided by Google Inc (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter “Google”). Google uses cookies, which are stored on your computer and which enable an analysis of your use of the website. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. The IP address is then shortened by Google by the last three digits, so that a clear assignment of the IP address is no longer possible. Google observes the data protection provisions of the “US Safe Harbor” agreement and is registered with the “Safe Harbor” programme of the US Department of Commerce. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Third-party vendors, including Google, serve ads on websites on the Internet. Third-party vendors, including Google, use stored cookies to serve ads based on a user’s previous visits to this website. Google will not associate your IP address with any other data held by Google. You can object to the collection and storage of data at any time with effect for the future. You can deactivate the use of cookies by Google by visiting the Google advertising deactivation page. However, please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. You may object to the collection and storage of data at any time with effect for the future. Further information on Google’s terms and conditions can be found at https://www.google.de/intl/de/policies/privacy.

Privacy Policy for Google Adwords Conversion Tracking
This website also uses Google Conversion Tracking. Google Adwords sets a cookie on your computer if you have accessed our website via a Google advertisement. These cookies lose their validity after 30 days and are not used for personal identification. If the user visits certain pages of the Adwords client’s website and the cookie has not yet expired, Google and the client can recognise that the user clicked on the ad and was redirected to this page. This website also uses Google Conversion Tracking. Google Adwords sets a cookie on your computer if you have accessed our website via a Google ad. These cookies lose their validity after 30 days and are not used for personal identification. If the user visits certain pages of the Adwords customer’s website and the cookie has not yet expired, Google and the customer can recognise that the user clicked on the ad and was redirected to this page. Each Adwords customer receives a different cookie. Cookies can therefore not be tracked across Adwords customers’ websites. The information obtained using the conversion cookie is used to create conversion statistics for Adwords customers who have opted for conversion tracking.

The Adwords customers learn the total number of users who clicked on their ad and were redirected to a page tagged with a conversion tracking tag. However, they do not receive any information that can be used to personally identify users. If you do not wish to participate in the tracking procedure, you can also refuse the setting of a cookie required for this – for example, via a browser setting that generally deactivates the automatic setting of cookies. You can also deactivate cookies for conversion tracking by setting your browser so that cookies from the domain “www.googleadservices.com” are blocked. Google’s privacy policy on conversion tracking can be found at https://www.google.de/intl/de/policies/privacy.

Privacy policy for the use of LinkedIn
Our website uses functions of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. Each time one of our pages containing LinkedIn functions is accessed, a connection to LinkedIn servers is established. LinkedIn is informed that you have visited our website with your IP address. If you click the LinkedIn “Recommend” button and are logged into your LinkedIn account, it is possible for LinkedIn to associate your visit to our website with you and your user account. We would like to point out that we, as the provider of the pages, have no knowledge of the content of the transmitted data or its use by LinkedIn. You can find more information on this in LinkedIn’s privacy policy at: https://www.linkedin.com/legal/privacy-policy

Privacy policy for the use of YouTube
Our website uses plugins from the YouTube site operated by Google. The operator of the pages is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. When you visit one of our pages equipped with a YouTube plugin, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited.

If you are logged into your YouTube account, you enable YouTube to assign your surfing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account. For more information on the handling of user data, please see YouTube’s privacy policy at https://www.google.de/intl/de/policies/privacy.

Server log files
The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

Access to the page: date, time, frequency
How you got to the page (previous page, hyperlink etc.)
Amount of data sent
Which browser and which version of the same you are using
Your IP address (if applicable, in anonymised form)

This data cannot be assigned to specific persons. We do not combine this data with other data sources. We reserve the right to check this data retrospectively if we become aware of concrete indications of illegal use.

Here too, the data collected is only used to improve our services. We may only store server log files for a longer period of time, hand them over or access them retrospectively if this is permitted within the legal framework (e.g. in the case of suspicion of illegal activities).

Contact form
If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We do not pass on this data without your consent.

Registration function
We offer you the opportunity to register on our website. The data entered in the course of this registration, which can be seen from the input mask of the registration form, is collected and stored exclusively for the use of our offer. When you register on our site, we will also store your IP address and the date and time of your registration. This serves as a safeguard for us in the event that a third party misuses your data and registers on our site with this data without your knowledge.  Your data will not be passed on to third parties. The data collected in this way is also not compared with data that may be collected by other components of our site.

Newsletter data and subscriptions
We send information on news from the field of chemicals law and our products to the stored e-mail addresses of our users on an irregular basis. For this purpose, we store corresponding e-mail addresses. If you no longer wish to receive the newsletter, you can unsubscribe at any time. Your e-mail address will then be deleted from the distribution list immediately.

No further data will be collected. We use this data exclusively for sending the requested information and do not pass it on to third parties.

You can revoke your consent to the storage of the data, the e-mail address and their use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter.

Privacy policy for the use of Xing
Our website uses functions of the XING network. The provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. Each time one of our pages containing Xing functions is called up, a connection to Xing servers is established. As far as we are aware, no personal data is stored in this process. In particular, no IP addresses are stored or usage behaviour evaluated. Further information on data protection and the Xing Share button can be found in the Xing data protection declaration at https://www.xing.com/app/share?op=data_protection.

Information, deletion, blocking
You have the right at any time to receive free information about your stored personal data, its origin and recipient and the purpose of data processing, as well as the right to correct, block or delete this data. You can contact us at any time at the address given in the imprint with regard to this and other questions on the subject of personal data.

Links to other websites
Our website may from time to time contain links to third party websites or to other websites operated by ourselves. If you follow a link to one of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these privacy policies before you provide any personal information to these websites.

Google fonts
This site uses certain fonts from Google for display. When you access a page, your browser loads these fonts. In the process, your IP address and the page (Internet address) you have visited are transmitted to a Google server. Further information on these Google fonts can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy at https://www.google.com/policies/privacy/.

Your rights
Of course, you have rights in relation to the collection of your data. According to the applicable law, we are obliged to inform you of these rights. The exercise and implementation of these rights is free of charge for you.

Right of withdrawal
You have the right to withdraw your consent to the collection of data at any time. This right applies with effect for the future; the data collected up to the time the revocation becomes effective remains unaffected.

Right to data portability
You have the right to request a transfer of your data from us to another entity.

Right to authorisation, deletion or blocking
SYou have the right to have your data corrected, deleted or blocked. The latter applies if the legal situation does not permit deletion.

Right of appeal
You have the right to complain to a supervisory authority or a competent body if you have a reason to complain. To exercise this right and the two previously mentioned, please contact the contact persons listed at the end of this privacy policy.

Responsible for data collection
You can reach our data protection officer here: datenschutz@pes-service.de

Changes to the privacy policy
As the data controller, we reserve the right to change the privacy policy at any time in light of applicable privacy laws. The current status is 04/2018.

Sources: eRecht24, sample privacy policy from anwalt.de, www.datenschutzbeauftragter-info.de and www.ratgeberrecht.eu